Exhibitor services/ Finance - Rupp Arena

Company: Oak View Group
Location: Lexington
Posted on: January 25, 2023

Job Description:

Oak View GroupOak View Group is a sports and entertainment company engaged in a wide variety of activities, including arena development, facility management, arena and stadium alliance, sponsorships and partnerships, security services, publications, conferences, and consulting. The company, privately held, is headquartered in Los Angeles, California with offices throughout the world.OverviewAssistant will perform duties for both the Finance and Exhibitor Services (Lexpo) Departments. - Assistant will perform basic accounts payable & accounts receivable duties for the Finance Department. - - Exhibitor Service duties will include receiving and processing orders, creating and executing contracts and processing payments from clients & exhibitors both in the office and at the service desk. - - They will also perform light office duties such as answering phones & filing for both departments.ResponsibilitiesExhibitor Service Description:Work Hours (20-25hrs per week Additional shifts may be available depending on building events.) Flexible Hours during the week. Most workdays would occur between 9am-5pm Monday-Friday. - Some events may require additional hours outside normal business hours.Department: LexpoEssential Job Duties and Responsibilities:

• General office duties, including but not limited to: answering phones, e-mail correspondence, filing, preparing documents, etc.
• Providing exhibitor services as needed both in the office and at service desks. This includes the following:-Assisting exhibitors and answering their questions via phone, email or in person at the service desk.-Entering, processing payments for & filing exhibitor pre-orders received via, phone, fax or e-mail.-Working Service Desks for events. - This includes assisting customers, entering and processing payments for onsite orders as well as directing exhibitors to their booth and answering any other questions they may have. - The service desk will also involve communicating with clients and coordinating client needs to the event coordinator and other departments as needed.-Rep. will also be responsible for communicating exhibitor needs to Lexpo as well as other departments via radio, phone or printed work order.-Exhibitor registration, and badge printing.-Oversee the shipping/receiving/checking-in/processing of incoming and outgoing exhibitor freight shipments for events.
• Communicates via the companys multi line phone and 2-way radio systems.
• Issues and processes exhibitor contracts and information for the annual KY Sport, Boat and Recreation Show. This includes preparing and e-mailing out contracts and information packets, processing payments, recording payments and communicating exhibitor information to the clients and accounting.Training: Must have the ability to operate standard office equipment and have good computer, customer service and communication skills. - Must also be willing and able to learn new computer programs as needed.Working Conditions: Work is performed both in an enclosed office environment as well as off-site. - Off-site work may include working both inside an enclosed building structure as well as occasional outside exposure to the elements.Finance Description:Work Hours (15-20hrs per week)Department: FinanceEssential Job Duties and Responsibilities:
• Assisting in Accounts Payable and Accounts Receivable
• Performing routine data entry tasks in various software platforms. Most commonly used software will include NetSuite, Ungerboeck, and Microsoft Excel
• Assisting in annual audit preparation by organizing and maintaining accounting recordsTraining: Must have exceptional attention to detail and be a good team player. Must be comfortable working in various software platforms and/or willing to learn new software platforms.Working Conditions: Work is performed in an enclosed office environment.QualificationsHigh School Diploma or GED-Previous experience in Customer Service-Basic computer skills Strengthened by our Differences. United to Make a Difference.At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.Vaccination StatementWe are committed to ensuring all our buildings and office locations are the safest in the world for artists, teams, employees, and fans. Based on recent encouraging trends in the U.S. and Canada. We highly encourage our employees to continue to get vaccinate and boosted against COVID-19. - -Should circumstances change, we may need to reinstate vaccination requirements, in whole or in part, to safeguard the health of our employees, guests, performers, athletes, and partners.EEOOak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (protected class) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Keywords: Oak View Group, Lexington , Exhibitor services/ Finance - Rupp Arena, Accounting, Auditing , Lexington, Kentucky