Exhibitor services/ Finance - Rupp Arena
Company: Oak View Group
Location: Lexington
Posted on: January 25, 2023
Job Description:
Oak View GroupOak View Group is a sports and entertainment
company engaged in a wide variety of activities, including arena
development, facility management, arena and stadium alliance,
sponsorships and partnerships, security services, publications,
conferences, and consulting. The company, privately held, is
headquartered in Los Angeles, California with offices throughout
the world.OverviewAssistant will perform duties for both the
Finance and Exhibitor Services (Lexpo) Departments. - Assistant
will perform basic accounts payable & accounts receivable duties
for the Finance Department. - - Exhibitor Service duties will
include receiving and processing orders, creating and executing
contracts and processing payments from clients & exhibitors both in
the office and at the service desk. - - They will also perform
light office duties such as answering phones & filing for both
departments.ResponsibilitiesExhibitor Service Description:Work
Hours (20-25hrs per week Additional shifts may be available
depending on building events.) Flexible Hours during the week. Most
workdays would occur between 9am-5pm Monday-Friday. - Some events
may require additional hours outside normal business
hours.Department: LexpoEssential Job Duties and
Responsibilities:
- General office duties, including but not limited to: answering
phones, e-mail correspondence, filing, preparing documents,
etc.
- Providing exhibitor services as needed both in the office and
at service desks. This includes the following:-Assisting exhibitors
and answering their questions via phone, email or in person at the
service desk.-Entering, processing payments for & filing exhibitor
pre-orders received via, phone, fax or e-mail.-Working Service
Desks for events. - This includes assisting customers, entering and
processing payments for onsite orders as well as directing
exhibitors to their booth and answering any other questions they
may have. - The service desk will also involve communicating with
clients and coordinating client needs to the event coordinator and
other departments as needed.-Rep. will also be responsible for
communicating exhibitor needs to Lexpo as well as other departments
via radio, phone or printed work order.-Exhibitor registration, and
badge printing.-Oversee the
shipping/receiving/checking-in/processing of incoming and outgoing
exhibitor freight shipments for events.
- Communicates via the companys multi line phone and 2-way radio
systems.
- Issues and processes exhibitor contracts and information for
the annual KY Sport, Boat and Recreation Show. This includes
preparing and e-mailing out contracts and information packets,
processing payments, recording payments and communicating exhibitor
information to the clients and accounting.Training: Must have the
ability to operate standard office equipment and have good
computer, customer service and communication skills. - Must also be
willing and able to learn new computer programs as needed.Working
Conditions: Work is performed both in an enclosed office
environment as well as off-site. - Off-site work may include
working both inside an enclosed building structure as well as
occasional outside exposure to the elements.Finance
Description:Work Hours (15-20hrs per week)Department:
FinanceEssential Job Duties and Responsibilities:
- Assisting in Accounts Payable and Accounts Receivable
- Performing routine data entry tasks in various software
platforms. Most commonly used software will include NetSuite,
Ungerboeck, and Microsoft Excel
- Assisting in annual audit preparation by organizing and
maintaining accounting recordsTraining: Must have exceptional
attention to detail and be a good team player. Must be comfortable
working in various software platforms and/or willing to learn new
software platforms.Working Conditions: Work is performed in an
enclosed office environment.QualificationsHigh School Diploma or
GED-Previous experience in Customer Service-Basic computer skills
Strengthened by our Differences. United to Make a Difference.At
OVG, we understand that to continue positively disrupting the
sports and live entertainment industry, we need a diverse team to
help us do it. We also believe that inclusivity drives innovation,
strengthens our people, improves our service, and raises our
excellence. Our success is rooted in creating environments that
reflect and celebrate the diverse communities in which we operate
and serve, and this is the reason we are committed to amplifying
voices from all different backgrounds.Vaccination StatementWe are
committed to ensuring all our buildings and office locations are
the safest in the world for artists, teams, employees, and fans.
Based on recent encouraging trends in the U.S. and Canada. We
highly encourage our employees to continue to get vaccinate and
boosted against COVID-19. - -Should circumstances change, we may
need to reinstate vaccination requirements, in whole or in part, to
safeguard the health of our employees, guests, performers,
athletes, and partners.EEOOak View Group is committed to equal
employment opportunity. We will not discriminate against employees
or applicants for employment on any legally recognized basis
(protected class) including, but not limited to veteran status,
uniform service member status, race, color, religion, sex, national
origin, age, physical or mental disability, genetic information or
any other protected class under federal, state, or local law.
Keywords: Oak View Group, Lexington , Exhibitor services/ Finance - Rupp Arena, Accounting, Auditing , Lexington, Kentucky
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