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Administrative Assistant

Company: Facility Commissioning Group
Location: Lexington
Posted on: November 22, 2021

Job Description:

Looking for responsible person with Office/Administrative experience and/or knowledge whose primarily responsible for the day to day operations of the Lexington office and interaction between company offices (Lexington and Indianapolis). Detailed responsibilities and expectations of this position are detailed below:

  • Assist in managing/maintaining daily office activities to help meet company deadlines
  • Recording project statistics/reports
  • Logging incoming and outgoing documents (drawings, submittals, transmittals)
  • Processing Insurance and liability certificates
  • Processing Federal forms (SF-330, SF-1413, W-9 Davis-Bacon Exemption Letters)
  • Scheduling/Coordinating company activities (Dinners, Conferences, Seasonal events)
  • Work closely with company associates in meeting project deadlines
  • Proofing and reviewing content/format of deliverables generated by associates
  • File and project document maintenance
  • Document production (assembling and producing paper/electronic reports)Requirements
    • Prior engineering firm experience preferred
    • Computer literate with word processing and spreadsheet software, including MS Word and Excel
    • Analytical, problem-solving, organizational and planning abilities
    • Communication skills, oral and written
    • Ability to work independently or as part of a project team
    • Ability to take direction from clients, management and co-workers
    • Comply with company and project background checks and drug testingCompetitive industry based salary and expenses will be offered commensurate with education, experience, and skill level. Health insurance, disability and life insurance, and profit sharing/IRA retirement plan is included in this part/full time career opportunity.Job Types: Full-time, Part-timePay: $14.00 - $18.00 per hourBenefits:
      • 401(k) matching
      • Health insurance
      • Health savings account
      • Paid time offSchedule:
        • 8 hour shift
        • Day shift
        • Monday to FridayEducation:
          • High school or equivalent (Preferred)Experience:
            • Customer service: 1 year (Preferred)Work Location:
              • One locationWork Remotely:
                • NoWork Location: One location

Keywords: Facility Commissioning Group, Lexington , Administrative Assistant, Administration, Clerical , Lexington, Kentucky

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