Commercial Lines Account Manager Assistant III (R1)

Company: Houchens Insurance Group INC.
Location: Lexington
Posted on: June 23, 2022

Job Description:

Description:
Summary
Analyzes and answers requests by mail, telephone, or in person from policyholders or internal production and marketing personnel for information concerning insurance policies by performing the following duties.

Essential Duties and Responsibilities Disclaimer: the duties listed are intended to describe the general nature and level of work to be performed. This is not an exhaustive list of all responsibilities, duties and skills which may be required.
70%
Client/Policy Services
Provides daily service to and builds relationships with clients by managing phone calls and emails in a timely manner and attending meetings.

Responsibilities include:
Documenting all correspondence, follow up for necessary information updates at appropriate times, and keep the client files organized and up to date.
Maintaining compliance with all Commercial Lines service standards and procedures.
Maintaining agency management database with current information and ordering corrections when necessary.
Submit endorsement/change request as requested by Account Manager/Producer.
Review change request/endorsements for accuracy and process in accordance with service standards and procedures.
Completing cancellation endorsements for accuracy and relevancy.
Check and process policy audits.
Issuing binder, invoices, as reflected by the policy/quote terms and conditions.
Obtain updated renewal underwriting information from clients.
Prepare accurate new/renewal certificates of insurance, auto ID cards, evidence of property in accordance with service standards and procedures.
Prepare renewal files for renewal process and/or marketing including but not limited to updating proof of insurance, order loss runs, and summary of insurance.
Check policies for accuracy and advise Account Manager and/or producer of discrepancies and create change request as needed.
Set up and prepare new/renewal proposals for Account Manager.
Mentoring others within the department regarding client/policy service standards and procedures.
Maintaining Producer and Manager confidence in job knowledge, judgment calls, and awareness of current industry trends and developments.

20%
Teamwork
Works together with team and with other departments, such as Marketing, Accounting, Claims, Producers, etc., including conferencing with Producer or Account Executive to discuss the execution of strategies. Assists in training of new service team members. Volunteers to back up and/or assist others Assistants or Account Managers as needed. Any special project as assigned by Manager. Manages PTO to work with departmental needs.

10%
Determination
Displays commitment and initiative to meet department and agency education goals as set forth in the organization's education program.

Requirements:
Competencies
To perform the job successfully, an individual should demonstrate the following competencies: Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data. Continuous Learning - Seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others. Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others. Use of Technology - Adapts to new technologies; uses technology to increase productivity. Design - Demonstrates attention to detail. Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; works well in group problem solving situations. Project Management - Communicates changes and progress. Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; responds to requests for service and assistance; meets commitments. Communications - Expresses ideas and thoughts verbally; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods. Cooperation - Establishes and maintains effective relations; offers assistance and support to co-workers; works actively to resolve conflicts. Managing Customer Focus - Promotes customer focus; establishes customer service standards. Oral Teamwork - Contributes to building a positive team spirit; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed. Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information. Business Acumen - Demonstrates knowledge of market and competition; aligns work with strategic goals. Ethics - Works with integrity and principles; upholds organizational values. Organizational Support - Follows policies and procedures. Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events. Personal Appearance - Dresses appropriately for position; keeps self well groomed. Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.; completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Undertakes self-development activities. Judgment - Includes appropriate people in decision-making process. Planning/Organizing - Prioritizes and plans work activities; uses time efficiently. Quality - Demonstrates accuracy and thoroughness; monitors own work to ensure quality.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
Bachelor's degree from four-year college or university; or two or three years related insurance experience and/or training; or equivalent combination of education and experience.

Language Skills
Ability to read and interpret documents such as rules, instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak comfortably and effectively to groups of customers.

Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

Reasoning Ability
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to bring full resolution to issues with Producer/Department Manager/Account Manager involvement.

Computer Skills
To perform this job successfully, an individual should have knowledge of Database software; Internet software; Spreadsheet software and Word Processing software.

Certificates, Licenses, Registrations
Must be able to obtain insurance licenses and designations as set forth by the organization's education plans.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

PI181075092

Keywords: Houchens Insurance Group INC., Lexington , Commercial Lines Account Manager Assistant III (R1), Executive , Lexington, Kentucky