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Marina Administrative Manager

Company: Suntex Marina Investors, LLC
Location: Jamestown
Posted on: August 5, 2022

Job Description:

Job DescriptionThe Marina Administrative Manager is the liaison between the property, accounting, and operations. This role is critical to maintaining accurate financial records at the properties. The Marina Administrative Manager provides oversight of the accounting process, ensures that financial records are created and maintained in accordance with company policies and procedures and monitors compliance of all Corporate Policies and Procedures by conducting periodic mini-audits. The Marina Administrative Manager needs to work collaboratively with the GM at the property and the Regional Controller. The Marina Administrative Manager is responsible for organizing all Revenue and Accounts Payable data, which ends up in our accounting system. The Marina Administrative Manager provides the highest level of customer service in a friendly, helpful manner while accurately responding to the customers' needs. The Marina Administrative Manager projects a professional company image through all types of interaction. DUTIES AND RESPONSIBILITIES:1. Sets and provides the highest level of customer/guest services and expedites any and all requests from GM and guests 2. Daily input of customer transactions including payments, charges and new contracts 3. Preparation of yearly renewal boat storage contracts 4. Maintains contract files with current insurance and registration/certification information 5. Monthly preparation of billing statements and/or invoices 6. Posting of finance charges & electric charges 7. Email/mail AR past due payment reminders 8. Processing Monthly Credit Card/ACH Payments 9. Liaison between property and vendor accounts, and maintenance of those accounts 10. Assisting the GM in planning events 11. Assists with getting new hires set for their first day 12. Act as back up for POS store clerk 13. Assists the GM in marketing with the monthly newsletters 14. The weekly processing of A/P 15. Timecard approvals 16. Other duties as assigned by managementEducation and Experience: 1. Prefer Assoc or Bachelors in Accounting or Business 2. Above average general accounting/bookkeeping skills and basic understanding of financial statements 3. Accounting software experience a plus 4. Must have intermediate to expert knowledge of Microsoft Office products 5. Must have excellent knowledge of Microsoft Excel 6. Must have experience in Accounts Receivable collections and putting together customer statements 7. Minimum of 1 year of data entry 8. Minimum of 1 year Administrative Assistant experience 9. Prefer 1 year bookkeeping experience 10. Must have minimum of 1 year customer service experience 11. Must be professional and able to maintain confidentiality 12. Ability to manage multiple projects simultaneously 13. Excellent attention to detail 14. Must be able to provide the highest level of guest services 15. Excellent communication skills 16. Positive attitude 17. Ability to work under pressure and in a fast-paced environment 18. Must be able to work flexible hours based on the needs of the property

Keywords: Suntex Marina Investors, LLC, Lexington , Marina Administrative Manager, Executive , Jamestown, Kentucky

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