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Executive Administrator

Location: Lexington
Posted on: March 26, 2020

Job Description:

Reports to: Project Manager Primary Objective of Position: Executive Administrator is responsible for the administrative tasks of corporate executives. In this position, one can expect to conduct research, create statistical reports, and prepare agendas for top management. Other tasks may include overseeing the office budget and ordering office supplies. All tasks and duties must be completed in accordance and compliance with HIPAA guidelines, State and Federal laws, and current company policies and procedures. Key Responsibilities: Act as the point of contact between the executives and internal/external clients Undertake the tasks of receiving calls, take messages and routing correspondence Handle requests and queries appropriately Maintain diary, arrange meetings and appointments and provide reminders Make travel arrangements Take dictation and minutes and accurately enter data Monitor office supplies and research advantageous deals or suppliers Produce reports, presentations and briefs Develop and carry out an efficient documentation and filing system Perform other duties as assigned Experience and Educations Requirements: High School degree; additional qualification as personal assistant would be considered an advantage Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position Full comprehension of office management systems and procedures Excellent knowledge of MS Office Exemplary planning and time management skills Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality Other qualifications to be considered: Excellent written and verbal communication skills Strong leadership qualities Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Very strong interpersonal skills and the ability to collaboratively build relationships with stakeholders, including staff, external partners and others Expert level of written and verbal communication skills Demonstrated proactive approaches to problem solving with string decision making capability Independently motivated Highly versatile and resourceful team player, with the ability to also be extremely effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment Forward looking thinker, actively seeks opportunities and proposes solutions While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, and/or feel. The employee is required to communicate by speaking, the employee is required to listen to the needs of co-workers and/or customers and have the ability to write and communicate information to other co-workers. Specific vision abilities required by this job include close vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Job Type: Full-Time Wage: $45,000-55,000 Benefits: Health, Dental, Vision, Life, 401k Hours: Varies; however, typically, 9:00am - 5:30pm, Monday - Friday Location: Lexington, KY; able and willing to travel ADA Disclaimer:--In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis. liv Health is an Equal Opportunity Employer.

Keywords: LIV HEALTH, Lexington , Executive Administrator, Other , Lexington, Kentucky

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