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Project Executive

Company: Gray
Location: Lexington
Posted on: September 23, 2022

Job Description:

Why Gray?

Gray is a fully integrated, international service provider deeply rooted in engineering, design, construction, and smart manufacturing services. Consistently ranked among the top five industrial contractors in the U.S., we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial.

Founded in 1960, Gray has grown to encompass a complementary family of brands designed to augment and enhance each other's specialized capabilities without gaps or redundancies. Our robust offering-which includes strategy, operational improvements, construction, extensive engineering, automation & controls, and equipment manufacturing-enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations.


Responsible for the overall management of one large $200MM + or an individual project with a high level of complexity or multiple construction projects. Key responsibilities, as described below include: Project Administration, Financial Performance, Schedule Performance, Risk Management, Relationship Management, Team Member Development, and Collaboration.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This individual is key to the overall project success, including; planning, design, and execution. Has the ability and proven track record as a leader of multiple projects and large complex projects and has been instrumental in developing and leading proposal teams.


The responsibilities and requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Facilitates Customer and Team's meetings and ensures that detailed meeting minutes and actions items registers are updated and promptly distributed.
  • Ensure that all "project start-up meetings" are held when required and with the appropriate team members.
  • Ensures that the project action items are being systematically tracked and completed to support the project requirements.
  • Ensure that project staff completes submittal reviews, status reports, closeout documents, and maintenance manuals promptly.
  • Visit project sites regularly.


    • The Project Executive is responsible to continually monitor progress identifying issues early during budget/costs reviews, developing needed corrective actions to mitigate issues, and to provide reports to the Responsible Director, Responsible Regional Manager or Responsible Vice President.
    • Operate within budgetary limitations and requirements.
    • The Project Manager inherits the role of day to day management of project financials while the Project Executive is responsible for developing proposals and execution strategy for the project. This strategy should be project-specific and evolve over the proposal phase and finalized early in execution. The plan should have buy-in from Construction, A/E, MEP Services, and Field Ops and include a reporting process to update Market Leaders as appropriate. The Risk Management and Relationship Management plans will be part of the execution strategy.
    • Monitor the purchasing of all required materials, subcontracts, equipment, and services for project(s) by project staff and other team members, ensuring optimal savings within safety, quality, scheduling, training, and profitability requirements.
    • Ensure that the project staff is issuing change orders to subcontractors and customers according to the work procedures.
    • Ensure that the project staff is completing red files accurately and in a timely manner, as well as reviewing the red file and/or job cost reports with the Site Manager on a monthly basis.


      • Responsible for oversight of project team in the development and maintenance of the project master schedule to ensure conformance to project execution strategy and contractual obligations.
      • Responsible for collaboration with Field Operations Managers, A/E Services,and MEP Services to assess the project schedule progress, identifying potential issues, and assisting the project team in the development of corrective measures as needed.
      • Ensure that any delays on the project are appropriately documented and communicated to all pertinent parties; includes producing timely notices and development of documentation to justify extensions to the schedule, and/or taking the development of documentation to justify extensions to the schedule, and/or taking appropriate measures to adhere to or modify the schedule.


        • Ensure that all contractual terms and conditions in both owner contracts and subcontracts are understood by all parties. Must be able to render decisions and/or take appropriate action(s) based on the contractual obligations of all parties.
        • Ensure that goals for safety, quality, scheduling, training, and profitability are met for specific project or projects. This includes the promotion and implementation of the safety and quality programs.
        • Responsible for developing the project risk management plan and assigning responsibilities for monitoring and reporting progress. Plans should address both internal and external risks. Risk management planning should be incorporated into the Project Execution plan.
        • Assess the effectiveness of plans and in collaboration with the Field Operations Manager, A/E Services, and MEP Services to develop changes to the plan and/or corrective action steps to be implemented by the team.
        • Provide oversight, identifying potential issues & assist project teams in the development of corrective measures for risk mitigation. In addition, responsible in monitoring the corrective measure until risk is mitigated.
        • Demonstrate and communicate a consistent and clear approach to problem-solving.


          • Perform as primary customer contact and account manager. By definition, this relationship shall reside beyond that of the Project Manager and/or Senior Project Manager so that if issues are elevated above that of these individuals the Project Executive is a transitional stop prior to escalating to the Director.
          • Develop relationship management plans and assign responsibility within the team and for reporting progress. Plans should address relationships with customer, subcontractors, and consultants. A project communication plan should be included outlining lines of communication for the project team, customer, subcontractors, and consultants. The Project Executive shall coordinate with A/E Services regarding consultants. Relationship management planning should be incorporated into the Project Execution plan.
          • Assess the effectiveness of plans, and in collaboration with the Field Operations Manager, A/E Services and MEP Services develop changes to the plan and/or corrective action steps to be implemented by the team.
          • Exuberate leadership qualities and awareness of Gray Core Values inside and outside of project team. Extend consideration, courtesy, and respect to project staff, subcontractors, suppliers, and customers.
          • In the absence or termination of subordinates or other project staff, ensure continuity of workflow.


            • Ensure that the project staff support and abide by the company's vision, core values, and mission statement.
            • In coordination with the Field Operations Manager, A/E Services, and MEP Services monitor project team cohesiveness and develop action plans to correct issues associated with project management resources.
            • Responsible for mentoring and training Sr. Project Managers and Project Managers and ensuring adequate training is available and provided to Assistant Project Managers and Project Engineers.


              • Ensure that project staff and other team members maintain a cooperative and willing work environment with the engineering and design staff as well as the construction site staff.
              • Responsible for communicating regularly with other Project Executives and Responsible Director, Responsible Regional Manager or Responsible Vice President in carrying out responsibilities.

                EDUCATION and/or EXPERIENCE

                • Bachelor's degree from four-year College or university; or a minimum of ten years related experience and/or training; or equivalent combination of education and experience.
                • Must have a minimum of seven consecutive years total profit and loss accountability on multiple projects.
                • Must have a minimum of five years of experience managing all disciplines of design/build projects or hard bid projects as required for the market this position serves.
                • Must have experience in all contracting methods such as lump sum, GMP, cost plus construction management, and fee-based construction. Must understand legal aspects and implications of contractual language.
                • Must have a proven record in increasing project profitability from the initial project profit margin on multiple projects.
                • Must be sufficiently knowledgeable in technical aspects of engineering and design disciplines to represent Gray as the "primary point of contact" in initial project discussions with customers. Must be thoroughly knowledgeable of costs and fees associated with the variety of engineering and design disciplines and services Gray offers.
                • Must be thoroughly knowledgeable of the impact caused by multiple changes in either the design, engineering, or construction phases and how they impact the overall project, from the cost, schedule, construction management, and construction operations perspectives. Must be knowledgeable of when and how to address these issues with customers.
                • Must have managed a minimum of one projects in which all process or production equipment procurement or installation or both was within the scope of project services; or, must have managed all components of comparables to process projects for other specific industry types of projects, including, but not limited to, mission critical, large distribution and manufacturing, support utilities, equipment procurement, and installation, and manufacturing equipment and support utility installation. The total value of this component of work shall have exceeded two million dollars for each project. Should also have experience and knowledge of costs associated with discrete equipment components and systems and installation procedures in order to prepare estimates and proposals.
                • Must be able to mentor and/or train other project staff, such as senior project managers, project managers, assistant project managers(s) or other team members.
                • Must have proven experience in the development of aggressive schedules for projects with variables such as project type(s), areas, and seasonal start dates.
                • Must have proven experience in preparing cost estimates for design/build projects in the industrial arena.
                • Must be able to develop and maintain harmonious relationships with owners, co-workers, vendors, suppliers, and community stakeholders.

                  Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Keywords: Gray, Lexington , Project Executive, Other , Lexington, Kentucky

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